Bill Stream
Every bill processed.
Every part accounted for.
Bills arrive and we process them: entered into your workshop management system, ATO-coded, PDF attached. Done within 20 minutes, 9am to 6pm AEST. No pile on the desk. No missed charges. No money left on the floor.
The Problem
You paid for the part.
Did you charge for it?
Every part that comes into your workshop has a cost attached to it. Whether it goes on the car or not, you have already paid for it. When that part does not make it onto an invoice, you are not losing the cost of the part. You are losing the full sale price. Pure profit, gone.
The pile on the desk
A paper invoice sits next to the parts bay. It gets overlooked at the end of a busy day. The part goes on the car. The charge never makes it onto the job.
The returned part that never was
A part comes in that does not get used. Nobody sends it back. Nobody credits it. It sits on a shelf or disappears, and the cost is absorbed without anyone noticing.
Bill Stream closes both gaps
Every bill is processed and matched. Every unused part gets flagged for return or credit. Nothing disappears quietly.
The Process
Send a bill. We handle the rest.
ARRIVE
Bill lands with us
Via your business email, a scan from your printer, or a photo. We set this all up during onboarding so it flows automatically.
PROCESS
Entered and coded
Into your workshop management system or Xero. ATO-compliant GST coding. PDF attached for the audit trail.
DONE
Within 20 minutes
During business hours, 9am to 6pm AEST. Ready for your review and approval. No backlog, no delays.
CLEAN
Books stay current
Your data is accurate, your BAS is straightforward, and tax time does not become a project.
We Set It Up For You
Your bills flow to us from day one.
Part of onboarding is getting the pipeline sorted. We work with you and your suppliers to make sure bills go to the right place so nothing gets missed.
Supplier email setup
We contact your suppliers and make sure invoices go to your business account email. If you do not have one set up, we help you create it.
Scanner or photo: your choice
Paper bills still arriving? We can set up a scan button on your existing printer so you hit one button and it comes straight to us. Or just take a photo. Whatever works for your shop.
Works with your current system
MechanicDesk, Automation, Marlin, Xero, MYOB. We work in your system, not ours. Nothing new to learn on your end.
What is included
- ✓Email, scan, or photo bill submission
- ✓Entry into your workshop management system or accounting platform
- ✓ATO-compliant GST coding
- ✓PDF attached for full audit trail
- ✓Unused parts flagged for return or credit
- ✓20-minute turnaround, 9am to 6pm AEST
- ✓Supplier email and scanner setup during onboarding
Eligibility
Most workshops with $30K or more in monthly supplier invoicing are a fit.
- •Using MechanicDesk, Xero, MYOB, or similar?
- •Monthly supplier invoicing of $30K or more?
- •Bills coming in from multiple suppliers?
Stop Losing Money Quietly
Every bill processed.
Every part accounted for.
One conversation to see if it fits. We will tell you straight if it does not.
Book a Call